Associated Recreation Council, Seattle


RecTech Supervisor

The Associated Recreation Council hires awesome people for jobs that impact people’s lives and we can’t do our RecTech Supervisor vacancy justice on one page, so, please explore our website to find out about our story, our programs and the communities we serve.

A RecTech Supervisor supervises, coordinates and manages staff members in the supervision of Recreation Technology Centers at Delridge, South Park, Yesler, Rainier, and Rainier Beach Community Centers. In addition, this position supervises the city-wide IT Coordinator.  This includes carrying out the role efficiently so the business runs smoothly and effectively.

ESSENTIAL FUNCTIONS

LEADERSHIP/SUPERVISION

  • Lead, inspire, and energize employees to accomplish ARC’s vision, mission, and values, which includes a commitment to diversity, inclusion, and equity
  • Create a positive work environment, inspiring trust and loyalty among all employees
  • Recruit, mentor, train, develop, and coach staff in program development and implementation by spending approximately 75% of the time in programs or with reporting
  • Collaborate with Seattle Parks and Recreation and ARC staff to share resources and ideas
  • Demonstrate and model desirable leadership qualities to reporting staff
  • Oversee the implementation of high quality program offerings
  • Engage staff in utilizing their voice to affect program offerings
  • Communicate updates as needed to Operations Director, team members, families, Seattle Parks and Recreation, and, as necessary, other partners
  • Manage necessary work procedures by communicating effectively with staff and holding them accountable to job-related responsibilities
  • Use critical thinking to problem-solve, trouble shoot, and plan to minimize risk
  • Provide leadership to program staff through conflict resolution, policy development, quality improvement, and their personal professional development, including one on one meeting with direct reports on a monthly.
  • Actively identify, engage, and nurture community partnerships to increase collaboration and enhance program offerings

ADMINISTRATIVE/OPERATIONS

  • Provide orientation to new direct reports, including on-site orientation
  • Observe, assess, and audit programs and staff paperwork to ensure compliance with organization policies, federal/state/local compliance regulations, and program requirements (and others as needed or required)
  • Create budgets for new and existing programs as needed; monitor staff schedules and program budgets; make staffing and budgets changes in relation as needed to ensure program sustainability
  • Ensure field staff are completing their administrative duties in a timely way, including grant reporting
  • Plan and lead monthly staff meetings and regular trainings
  • Conduct monthly one-on-ones with direct reports
  • Communicate and collaborate regularly and effectively with partners (internal ARC departments, Seattle Parks and Recreation, and others)
  • Conduct interviews and assist in hiring; partner with HR recruiting team to meet staffing needs
  • Implement and ensure adherence to all ARC policies, procedures, and processes.
  • Partner with ARC Development Department to identify, apply for, and track progress on grant and other funding opportunities
  • Partner with ARC Marketing Department to build and implement plans to increase community awareness of and participation in programming
  • Own data management through database design, reporting, and data-based decision making
  • Translate strategic plan into project plan and own responsibility for delivery on action items
  • Support advisory councils made up of community volunteers through recruitment, selection, onboarding, training, assessment, budget development, and ongoing advisory council meetings; act as liaison between advisory council and Seattle Parks and Recreation and ARC

RISK MANAGEMENT

  • Ensure scheduling of regular program safety drills and disseminate corresponding responsibilities to reporting staff
  • Understand and mentor staff in implementing necessary program quality standards (Program Quality Initiative, Creative Curriculum, etc.) and compliance with applicable federal/state/local laws or regulations
  • Utilize proper and timely reporting procedures, including CPS reporting, licensor notification, partner notification, and completion of prerequisite documentation
  • Maintain daily contact and/or regular site visits to monitor and facilitate changes to ensure high quality programs delivery
  • Make recommendations to the Operations Director on highly visible or sensitive issues integral to ARC program operations and/or ARC personnel
  • Partner with and communicate often with Seattle Parks and Recreation staff and other ARC team members to assure delivery of consistently high-quality programs
  • Plan work according to priority standards, so that it is completed within the established budget and given time
  • Communicate vision to develop innovative plans to ensure better productivity
  • Provide regular performance feedback to staff, including creating performance goals and completing annual evaluations

KNOWLEDGE | SKILLS | ABILITIES

  • Ability to effectively interact and connect with diverse individuals in all levels of an organization
  • Demonstrated success in using initiative, discretion, and sound judgement in decision making
  • Effective and clear written and verbal communication skills, including the ability to present in front of audiences of 50-100 people
  • Demonstrated success writing grant proposals and tracking grant compliance/reporting
  • Demonstrated success identifying, initiating, and nurturing collaborative community partnerships
  • Demonstrated knowledge of project management practices and procedures  
  • Demonstrated success working in collaborative, collegial relationships with diplomacy
  • Knowledge of Seattle’s community services and resources

SUPERVISION

Supervises Site Leads for five RecTech sites and IT Coordinator.

WORK ENVIRONMENT

This job operates in a community center environment or may be at various sites.  This role routinely uses standard office equipment such as computers, phones, printers, scanners and photocopiers.

This is a full-time, exempt, benefited, Monday - Friday position. Please apply with your cover letter and resume.

This position is open to all candidates that meet the minimum qualifications. ARC is an Equal Opportunity, Affirmative Action employer and values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. ARC encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences.

Position opened until filled. Applications are reviewed weekly.